​2023 is moving along and we're moving to keep up with it. Exciting opportunities are all around us. New courses. First French Academy offering. Launch of Clear Digital Design. New PLAIN Conference 2023, Argentina.
 
We are replacing e-newsletters with blogs. Read our Embracing new plain language opportunities blog on PLA.com or download the attached version.
 
Many of our courses are now open, you choose start date when it suits you. Fit it into your schedule.
 
There is a great take-up of our Core course discount package. It's a great place to begin your skill building. And our variety of Advanced courses is growing.
 
If you have any questions, email [email protected] or visit PlainLanguageAcademy.Com

,Plain language knows no boundaries: so we are expanding ours to offer plain language courses in French, Spanish, and in South Africa. We want plain language to be everywhere because we know it is for everyone.

'New' is a key word for today's personal and work lives. The Plain Language Academies' team is creating more ways to share our skills and meet your growing needs for clear communication. Take advantage of current Core and Advanced courses at last year's fees. We encourage you to explore Advanced courses that tackle specific topics like clear health, legal, science, strategic planning, and online communication.

Courses to take you forward
Our courses are designed to keep your clear communication skill development focused on the future. New fees are planned for future courses. Here are brief profiles of a few courses you can consider.

Clear Design Practices with Flora Gordon,  explores the important role design plays in our communications and ways you can make design enhance your messages.Plain Language 2.0 and Health Literacy, it's never been more important. Romina Marazzato Sparano shares her expertise. Available in English (now) and Spanish (soon). 

Everyone is online and we need to be clear and meet their needs. Kate Harrison Whiteside brings her years of plain language use online experience to you in Creating Clear E-content.

New: Implementing Plain Language as a Strategic Priority with Sarah Slabbert and Nadja Green, Plain Language Institute, South Africa. The focus of plain language is often on specific documents or pieces of communication. Implementing plain language in a systematic manner in an organization is a different challenge for executives, compliance officers, communication managers, or customer relations. This course will empower you to make your organization truly customer- or citizen-centred.

New courses are coming. keep visiting us PlainLanguageAcademy.com for details and sign up for our newsletter.
We are looking forward to meeting you online, sharing skills, and learning about your interests.

I am really finding it challenging to stay motivated. I’ve worked from home for years, but not in such an isolated way. Going out for a meeting, lunch, coffee was often a reward for the tasks I accomplished. As both a professional and a creative writer, I found nuggets in this article that help with both challenges.
 
Struggling to read, or write? How to be productive in lockdown, TheGuardian.com, features tips from several authors. Here’s how creative writiers' ideas can help us as a professional writers.

Bite-Sized Pieces
Although the creative writers suggest ‘giving’ yourself time to sit and write, I think it is a good idea to write in time batches. Break it down into appetizer-sized tasks. The full meal deal might just be too much. This can help if you are inundated with interruptions, your day is interspersed with others' needs and you want to keep up, but not in a stressful, demanding way.

One Step At A Time
Another gem was to not feel the need to complete a whole project in one go. Accept that during this time you may be feeling more stressful about your to-do list. That’s normal considering the changes we’re going through. A schedule can help. Go one step at a time.

Keep It Simple
I know, people have been saying this forever. But it does make sense. Sometimes we just need to stand back, take a fresh look and get rid of some of the clutter in our work and creative lives. Try a new approach. Ask a colleague or friend how they are juggling things. Clear your work area.

Take A Break
Make sure it’s a real break, not a household chores or work break. Get away from your work station. Do some exercise or mediation. Just sit and look out your window. Have a chat with a friend. Check your garden or a neighbour.

Unplug
One author suggests unplugging—your internet! Scary? Maybe just shut down your computer rather than letting it ‘sleep’. Definitely turn down or off your phone at night. Our sleep is so important for our health, give it all the support you can.

So, whether you are writing a report, a short story, a novel, a film script, be resourceful in finding some help to get you started, keep you going and reward yourself as you move along.

Review by Kate Harrison Whiteside
The story behind Write’s (Write.co.nz) success is all about how they live and breathe what they do. Their goal is to save organizations and people from bad communication and give them the tools to create memorable messages. This time they’ve taken on the universal challenge of too much (often not very interesting) information. They show us how to tell stories that will free up decision-making, motivate leaders, and ​empower people. And, all this because an idea, pitch or choice is best presented in a story framework the audience can relate to. Simple!

Let's bring storytelling at work to life
So, why haven’t we been doing this style of communicating all along? Well, writing styles are often entrenched in organizations and professions, deadlines force the writing process to by-pass audience focus, and leadership is needed to make a change in direction. The motivation may be there, but skills and knowledge may need help. Write’s Storytelling at Work online course and workbook are there to take you above and beyond. 
 
The online course reflects the very core of clear communication (plain language) in its simple presentation style, understandable content, video and text options. The content is discussed in the video, supported by the workbook exercises and finishes off with a quiz to help you measure progress. 
 
Your new skills will generate interest
With Write’s storytelling guide in your pocket, you are ready to turn ordinary ideas into memorable stories and apply these to brilliant effect in your writing life at work. Don’t worry if this is all new. Write works their magic throughout the course. You’ll learn the types of story themes, the stages that build a bridge (story arch) as your story goes from a situation, to a spark point, to a solution. Just take a deep breath and dive in.
 
I took this online course and highly recommend it. I’ll be putting it to use immediately with a new client. Contact me if you are interested in finding out more.
 
Kate Harrison Whiteside
[email protected]
Plain language consultant and trainer
Keyadvice.net
PlainLanguageAcademy.com

One of the best things to come from the technology age is the blending or morphing of writing and designing. It is now desirable, actually preferable, for content creators and website designers to work together, even simultaneously. Yes, the architect and the painter. The surgeon and the physiotherapist. The CEO and the administrator. It is the synergy of this teamwork that creates satisfied clients, our ultimate goal. So how does that relate to plain language?

Three guidelines for accessibility
Plain language is the process of creating clear content readers can understand, access and use. It’s about audience, accessibility, inclusiveness. It shares these common goals with:
Content Design, the practice of creating user-focused content for websites, as explained by Content Design Centre’s Sarah Richards,
and
 Visual Design, improving user experience on websites, as defined by interaction-design.org.
Together they are the communications reality of the world of Universal Design.

The Rickhansen.com blog, Universal Design 101, outlines the seven basic principles, from an architect’s or planner’s perspective. Each one can be applied to designing clear websites created with plain language content and developed together.

I particularly like: 
“Principle 3: Simple and Intuitive Use.  Use of the design is easy to understand, regardless of the user's experience, knowledge, language skills, or current concentration level.”

This is also one of the key foundations of plain language, clear web content and visual design practices.

Where do I start?
All these new design practices support our goals of effectively sharing online content. Plain language and web development are both team endeavours. When setting up your web project team aim for these three milestones:

• Understanding
• Accessibility
• Usability

Build a team that includes your:

• plain language content creator
• clear web platform developer
• user-oriented graphic designer 
• and users.

This holistic approach will ensure the end project meets the three key goals before it’s launched. Then you can celebrate with your happy clients.
 
Don’t just talk about ‘universal design’, live it in every project. You and your clients will experience the rewards.

Find out more:
 
Content Design podcast by Sarah Richards, Content Design Centre, London
Visual Design ideas blog from interaction-design.org
PlainLanguageAcademy.com Creating Clear E-content online, interactive course.
 

The International Plain Language Federation, with representation from PLAIN, Clarity and the Centre for Plain Language, recently celebrated a go-ahead from the International Standards' Organization (ISO) to apply for an international plain language standard. Their focus is on setting a definition of, establishing international standards for, and training and certifying practitioners of plain language. So, why is this such exciting news? Here are three reasons.

Plain language is now a global profession
When plain language first became mainstream, in English-speaking nations and countries such as Sweden, it was often called plain English. That was in the 90s. Today, plain language is practiced in many countries, in many languages. So, how do you manage a movement that covers so many countries, organizations, audiences and topics? You set a standard.

New media, methods and messages
​The old methods of a readability test, a grade level and a quick edit have evolved into new practices. Thanks to leaders in the field carrying out research, tracking progress and sharing findings, the plain language process has matured. It now integrates design and usability. Technology has had a major influence. The process, much like marketing, includes a clear plan, audience assessment, clear writing and editing to facilitate understanding, navigation and action; design for accessibility; and reader or user testing. Users drive successful projects. They are involved throughout. And, standards will help ensure we are achieving plain language in a systematic way that meets their needs.

Skill goals for the future
​Skill development is challenging organizations as the effects of technology, the environment and economics keep changing. Conferences, courses and collaborations have helped make plain language more mainstream. However, as a trainer and consultant, I am often asked by clients and students for a recognized plain language 'stamp'. The proposed standard is looking at training as well as application. Soon we will be starting with and sharing a recognized definition and guidelines to ensure we are providing consistent quality. That's what standards do.

The Plain Language Standards working group has representatives from Australia, New Zealand, Sweden, Norway, the US, Mexico, Argentina, Canada and Portugal. All members are passionate about plain language and the standard. How lucky are we? Very. Visit the International Plain Language Federation website to find out more.

My newsfeed often identifies stories with 'Plain Language' in the title. I don't know how the author got to that claim, but it is usually obvious they have tried to take a complex topic and make it simpler. However, plain language is a process that involves steps, reader feedback, visual design standards and writing guidelines. One of today's toughest topics to explain clearly is climate change—now called climate crisis.

Lexicology recently posted a piece with the title Climate change - a plain language guide for business. It was well organized. It may have met its primary audience's needs. However, jargon clouded the issue. Terms like 'global stocktake' (which showed up as a spelling error for me), 'ratchet mechanism', 'material fiscal risks', 'acute catastrophic' and 'gradual onset' detracted from the message. I have a business. I am concerned. But, the jargon didn't persuade me to read on or take action.

Scientific America published an article that is clear, well-organized, concise and targeted. Scientists need to communicate their findings in plain language so planners can look ahead, not use old standards. It was a good read. How to Talk Global Warming in Plain English, even though it is from 2016, shows how applying plain language guidelines can help get the message across.

The UK's Guardian newspaper lead the way in changing the lexicon of climate reporting. Their readers' editor highlighted the publishers' new initiative by defining the words and phrases they would now use. For example, global warming will now be global heating, as is it a more accurate description. The article highlights climate change's need for a "robust new language to describe it". I like the sections, definitions and explanations designed to answer questions and feedback the public gave them. The involvement of their audience in crafting a response is a key component of the plain language process.

The next time you craft a blog, opinion piece, organizational directive, why not search the Internet for the topic adding the words 'plain language'. I hope you are pleasantly surprised.

There’s no project more in need of a style guide than a web site update or creation. Unlike print documents, they usually have multiple contributors, specific design requirements and unique audience needs. It might also be the first time your team has integrated plain language. So, where do you start?
 
Launching your style guide
 
Your style guide needs to work with your project’s goals. Even if you have an existing one, you will want to tailor the guide to your project, contributors and audiences. This may mean starting from the beginning or simply updating or adding some new content. Remember the guide is there to help and the clearer it is the more effective it will be. Plain language should either have its own section or be integrated. Ultimately, the entire guide should meet clear writing standards. Set clear project and style guide goals to succeed in creating clear content.
 
Designing and planning a style guide 
 
Gathercontent.com recently shared the University of Dundee’s Content style guide. Check out how simple and clear it is. Four sections cover what most content creators need: the content principles; how to write in the best tone and voice; general web writing guidelines; and a searchable content reference guide, for things like grammar, quotations, acronyms and abbreviations.
 
Style guides come in all shapes and sizes, but their purpose is to help contributors. Everyone benefits from uniform, helpful and accessible content.
 
Creating a plain language style guide
 
Before you start with your creation or update, ask people what they need in a guide. They may not all be familiar with plain language, online content style, proofreading and editing. This guide can make their, and your, job easier. Consistency plays a big role in communicating effectively in plain language and online. The guide can be the foundation for a great end product.
 
A style guide is the ounce of prevention that is worth a pound of cure. In plain language, it is the pre-planning that saves loads of time and money reworking content later.

​Need help with yours? I’m here.
 

The truly collaborative, universal, inclusive content Readability Guideline project is now drawing conclusions. It will create a style guide that includes plain language recommendations. Content Design London is leading the project using Slack and Wikidot. As we are often challenged to create or follow a style guide, having one with this kind of solid research, global input and varied expertise behind it is invaluable. 



​

Focus on accessibility 
​Plain language is all about accessibility and this is a critical factor in online content. The project’s Beta phase discussions focused on 15 topics. Under plain language their recommendations include:

• Make content understandable and clear for users who may have a variety of literacy and accessibility challenges.
• Always use short, common words.
• Avoid jargon, abbreviations and acronyms.

They consulted Web Content Accessibility Guidelines (WCAG) 2.0, Nielsen Norman Group and R. Trudeau on legal plain language, just to name a few.

Plain language readability guidelines
Their public wiki activity identified these readability guidelines supported by evidence:

• Use simple sentences.
• Keep link text at the end of a sentence.
• Avoid referencing gender or age in content.
• Choose respectful vocabulary.

Their research showed readability best practice should include plain language, active tense, good grammar and accurate punctuation.

Where to next?
They will continue to usability test important readability questions. Topics are still open for discussion and people with relevant data should share it.

Support this initiative by using #readabilityguidelines, providing any research-supported readability data you have collected or donating funds.

Thanks to Rob Mills at Gather Content for his blog share.

Another great resource is the online, searchable UK Government Style Guide. 

I like the statement plain language is for everyone. But, I would add: plain language is for all communication. This year I did three completely different projects, in three different sectors, with three different audiences. But, the results were singular: plain language practices work for all types of information.

As I worked through all these projects, I was motivated by the solutions and opportunities plain language offered, regardless of the challenge.

I am committed to FireSmart and all the work they do to help people protect their homes, neighbourhoods and communities from wildfires. This was my first work as a plain language editor for signage. Working from content that came with academic and public-sector influences, we ‘whittled’ away at the words until we had content that was concise, educational and would help readers navigate the site. Images were selected to support the content. For accessibility to information, we considered the size and position of the signs. Signs are basically instructions. But, they offer limited space. The project will be launched in the spring. People will certainly provide their feedback once the trails are open. We really did make every word count and plain language helped us achieve this.

As I worked through all these projects, I was motivated by the solutions and opportunities plain language offered, regardless of the challenge.
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