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Plain language tips for print and online

10/18/2012

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Picture
Terri Peters'
Plain Language
Planning
Pyramid -
works for 
print and online

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A great example of plain web design using strong graphic 
links, consistent colour and simple text.

Too often content comes at the bottom of the communication or website planning list. In fact, over half of website launches are delayed due to content issues coming up at the end of the process, instead of at the beginning. And, a lot of time is wasted re-writing print content, because defining the 'who' and asking for audience input was left out or left too late. At the Literacy and Learning Symposium 2012, Terri Peters and I presented "The Power of Plain Language – telling the story straight".  She dealt with the print side, and, I looked at plain language website tips. Here are some key points we shared.

Always start with the 5 Ws: who, why, what, where, when. Spend time carefully, and deeply analyzing your audience (who) and purpose (why). All content decisions should be made based on these two key points.

Website audiences can be categorized as user who are skimmers - on a mission to find something, fast. Website users scan in an F pattern, seeking headings, subheadings and links.  Readers scan also. Are you giving your readers and visitors what they want? The best way is to ask and involve them. See the links below for some tips.

Plain language is all about accessibility. Print design is about being reader-friendly. And websites are all about usability. Putting print and web design together with plain language can deliver powerful results. 

Today's audiences are media savvy. They want visual and audio options, as well as text. Give them video, podcasts, galleries. Satisfy their hunger. But, don't over do it. The easyread.drugabuse.gov site is a great example of the blending of written and visual elements.  And, in print - use simple and realistic graphics, supported by a readable font, and a design that uses lots of white space.

With the help of an experienced assessor, carry out usability testing before you go live or go to print. You'll be glad you did.

Put your readers first; put content at the beginning the communications plan; and follow plain language guidelines from start to finish. The results will be satisfying – for you and your users.

Here are more helpful links:

Power of Plain Language Bibliography

Usability testing sites:
www.Online-utility.org
read-able.com (web content)
readabliity-score.com


Sample plain language websites:
easyread.drugabuse.gov                
www.gov.ns.ca/wcat 
www.thewclc.ca/edge                              
www.literacy.ca
sarn.ca


If this looks like the kind of presentation you'd like for your organization, please contact me, Kate Harrison Whiteside at
kate@keyadvice.net or Terri Peters, TLP Training at, tlynnpeters@gmail.com 

Mark Your Calendars for Plain Language Association International's PLAIN2013 Conference in Vancouver - Oct 10-13, 2013. Celebrate with us...Keep searching for PLAIN2013. The website is coming soon.
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International conference addresses clear design

9/21/2012

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Plain or clear communications is often focused on the content - but design plays a huge part. In London this week, at the Design Festival, Siegal + Gale hosted a discussion on the power of simple designs. 

The Wallace and Gromit creative director, a University of Reading professor, a London tailor and British Library entrepreneur-in-residence all gave their reasons for backing simplicity in design. 

So, what does this mean for the plain language communicator on the street?

Let clear design help you stand out.

Siegal + Gale's president of EMEA (Europe, Middle East and Africa) Philip Davies called simplicity 'a powerful tool' that gives organizations the competitive edge.

The panel discussed simplicity vs simplistic - a debate that echoes plain language vs clear communications discussions that took place at the PLAIN conference in Stockholm in 2011. Watch the video.

The next time you do a project, find a designer with a plain language or clear design portfolio. They exist. My experience with them in print and on website projects has been enlightening.

Watch the International Plain Language Day Oct 13  video and find or start a local celebration event. 

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Put plain language into web content plan

3/27/2012

15 Comments

 
With several website development projects in the final stages, a recurring theme caught my attention. It can still be a challenge to get the whole development team to focus on content first, then design. And, I totally understand why - design is exciting. But, the website design industry and all web users will benefit when planning what is going to be presented comes before planning how it will look.

According to research, 55% of website launch delays are caused by a failure to make content a priority*. By applying the plain language planning process to a website (re)development project, you will achieve a strong content platform, that is user-oriented, which can then help drive a user-friendly design. This combination will mean satisfied customers. Isn't that in synch with your project goal?

Working with a Calgary charity website redesign proejct (I will highlight the project when the new site is live), the plain language process of clarifying users and usability highlighted some important factors. Most users would be at a library or on a smart phone. They would probably have limited time to find information, due to lifestyle. Creating clear content, targeting their literacy and social needs, and keeping the design light would make the site feel and function user-friendly. It also has the potential to reduce repeated questions at the front desk.

The proof is in the pudding. But, in my experience, applying the plain language process to website planning delivers results.

Source: Plain Language Websites, Plain Language Wizardry 

15 Comments

    Author

    Kate Harrison Whiteside has over 25 years experience in plain language, writing and editing, training and consulting.

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